Top 5 Kansas City Planners You’ll Love Working With
Why a Day-Of Coordinator Is Worth Every Penny
Planning your wedding is exciting, but the actual wedding day? That’s when you want to be fully present, not worrying about vendor arrivals, cake placement, or when Uncle Bob needs to be seated. That’s where a day-of coordinator comes in.
Unlike a full planner (who helps design and plan every detail), a day-of coordinator steps in closer to your big day, taking over logistics, finalizing timelines, and running the show so everything flows seamlessly.
The best part? They’re like your behind-the-scenes stage manager, ensuring you’re free to soak in every moment, every photo, every “I can’t believe this is happening” memory.
And Kansas City is full of talented pros who do this work beautifully. Let’s dive into five of the most loved day-of coordinators in KC.
1. Veil Events
Why they stand out: Veil Events has become one of Kansas City’s most trusted names in wedding planning, offering both full-service packages and day-of coordination. Their team is known for attention to detail, calming energy, and ensuring every couple feels like a guest at their own wedding.
What couples say: Reviews rave about how the team keeps things on track, anticipates needs, and solves problems before anyone even knows they exist. One bride mentioned, “I didn’t touch my phone once on my wedding day — Veil had it all covered.”
Photographer’s perspective: When Veil is coordinating, I know family formals will be organized, timelines will run smoothly, and no detail is missed, which means I can focus on capturing authentic, joyful images.
2. Fancher Weddings
Fancher Weddings offers both budget-friendly packages and premium options, making them a popular choice for couples across the metro. Their coordinators excel at creating polished timelines and making sure vendors feel supported.
Why KC loves them: They bring professionalism and warmth. Couples describe them as approachable, flexible, and capable of handling curveballs (like weather changes or delayed catering) without stress.
3. McKenzie Phillips Events
McKenzie and her team are known for tailoring coordination to each couple’s unique style. Whether your wedding is classic ballroom elegance or rustic outdoor charm, she adjusts seamlessly.
Extra touch: She’s detail-oriented to the core, down to how napkins are folded and where candles are placed. It may sound small, but these details shape the atmosphere in your photos.
4. Party Up and Down KC (Arlisa)
Arlisa’s personality is magnetic, and couples love her joyful, energetic presence. She takes control in a way that’s reassuring but never overbearing, letting you fully enjoy your day.
Review highlight: One couple on Reddit put it simply: “We showed up, and she handled the rest.”
5. Events with Jordyn
Jordyn’s specialty is making coordination feel personal. She spends time getting to know couples so the day flows in a way that reflects them. She’s especially loved for handling family dynamics gracefully (which is HUGE).
How to Choose the Right Coordinator
- Meet in person or virtually: Make sure your personalities click, you’ll be in close contact all day.
- Ask about problem-solving: How do they handle emergencies? (You’ll learn a lot about their style here.)
- Review sample timelines: A polished coordinator will have clear examples.
- Check reviews + referrals: Past couples will tell you what it’s really like to work with them.
Why It Matters for Photos
The smoother your day flows, the more relaxed and radiant you look in your images. A day-of coordinator isn’t just about logistics, they directly impact the atmosphere of your day, and that translates into your gallery.
Final Thoughts
Kansas City has incredible day-of coordinators who know how to turn a potentially stressful day into a celebration you’ll never forget.
Want a wedding gallery full of effortless, joy-filled moments? Pairing me with one of these talented coordinators is the recipe for magic. Let’s chat about capturing your Kansas City wedding day.